EU-sovereign meeting notes — built on the SURF AI Hub, no data leaves the EU.
The Meeting Notes Generator is a proof of concept application developed by the AI Expert Team at The Hague University of Applied Sciences (THUAS). It demonstrates how modern AI technologies can be combined to automate the tedious task of creating meeting notes from recordings.
Both speech-to-text and the language model that structures the notes run on the SURF AI Hub (WiLLMa), the sovereign AI inference platform operated by SURF for Dutch research and education institutions. The app is just an orchestrator — no local GPU needed.
Video/Audio file
FFmpeg processing
ASR Model
LLM Analysis
Structured Notes
openai/whisper-large-v2 (SURF AI Hub sequence id 7, display name "Whisper speech-to-text Dutch")/audio/transcriptions endpointThe earlier on-device Parakeet (NVIDIA) and Voxtral-Mini (Mistral) backends are still in the code, commented out, as a fallback if SURF is unreachable.
SURF-hosted GPT-OSS 120B — the LLM used for every meeting. Produces the structured summary, topics, decisions, action items, risks, and open questions.
Previously used local Ollama with Ministral models. Those code paths are commented out — switching to SURF removed the local GPU requirement.
Summary, Topics, Decisions, Action Items, Risks, Open Questions
Participants, glossary, meeting context for better accuracy
Customize how the LLM generates each section
Download as Markdown or DOCX
FastAPI, Python
SURF AI Hub Whisper
SURF AI Hub · gpt-oss-120b
FFmpeg, SciPy
HTML, CSS, JS
python-docx
Upload → Transcribe → Generate Notes
Support for different ASR and LLM models
Identify who said what
Package this into a desktop application so users can run the full pipeline locally — fully on-prem, no cloud dependency. The tech stack will be updated for that.
Built by Amey Vasulkar, working in the AI Expert Team at The Hague University of Applied Sciences (THUAS).
This is a proof of concept application for research and demonstration purposes. Inference is performed via the SURF AI Hub (WiLLMa), a sovereign AI platform operated by SURF for Dutch research and education.